Instructions for RUS Form 254

CONSTRUCTION INVENTORY (FOR LABOR AND MATERIAL CONTRACT)

This form is completed (if applicable) by the Engineer (5 copies along with 5 copies of Forms 254a, 254b, and 254c when applicable).

Refer to RUS Bulletin 1767B-3, Preparation and Use of the RUS Form 254, for instruction in accounting for all contract costs, including the retirement of units removed by the Contractor and the unitization by record units of costs of construction assemblies installed by the contractor.

The instructions for submitting and distributing this form (if required) are included in 7 CFR 1726, Electric System Construction Policies and Procedures.

Field Name/ Item No.	Instruction
Sheet	Enter the sheet number and total number of sheets submitted.
Date	Enter the Project date.
Project Designation	Enter the Project designation.
Contract No.	Enter the Contract number.
Borrower	Enter the Borrower’s name.
Engineer	Enter the Engineer’s name.
Contractor	Enter the Contractor’ name.
RUS Project Codes	Enter RUS project codes.
A	Enter the total cost of standard, new and conversion assembly units installed.
B	Enter the cost to remove “I” units.
C	Enter the amount to be credited to contractor for materials removed from existing facilities and returned.
D	Enter the amount chargeable to contractor for materials in assembly units.
E	Enter the net amount of owner-furnished materials.
F	Enter the net amount due to contractor.
Certification of Engineer	Enter the new amount due to contractor. Enter the contractor’s name. Enter the date signed. Signature line.
Acceptance by Owner	Enter the owner’s name. Enter the date signed. Signature line.
Acceptance by Contractor	Enter firm’s name. Enter date signed. Signature line.

Instructions for RUS Form 254a

CONSTRUCTION INVENTORY (FOR LABOR AND MATERIAL CONTRACT)

This form is completed (if applicable) by the Engineer (5 copies along with 5 copies of Forms 254, 254b, and 254c when applicable).

Refer to RUS Bulletin 1767B-3, Preparation and Use of the RUS Form 254, for instruction in accounting for all contract costs, including the retirement of units removed by the Contractor and the unitization by record units of costs of construction assemblies installed by the contractor.

The instructions for submitting and distributing this form (if required) are included in 7 CFR 1726, Electric System Construction Policies and Procedures.

Field Name/ Item No.	Instruction
Sheet	Enter the sheet number and total number of sheets submitted.
Date	Enter the Project date.
Project Designation	Enter the Project designation.
Contract No.	Enter the Contract number.
Engineer	Enter the Engineer’s name.
Contractor	Enter the Contractor’s name.
Quantity /1	Enter the quantity of assembly units.
Unit NO./Type /2	Enter the unit number and type of assembly units.
Labor Unit Price/ 3	Enter the labor unit price due contractor for units installed, converted, and removed.
Material Unit Price/ 4	Enter the material unit price due to contractor for units installed, converted, and removed.
Total Unit Price/ 5	Enter the total unit price due to contractor for units installed, converted, and removed.
Cost of Construction/6	Enter cost of construction due to contractor for units installed, converted, and removed.
Cost to Remove “I” Units/ 7	Enter the cost to remove “I” units due to contractor for units installed, converted, and removed.
Unit Value/ 8	Enter the unit value of amount chargeable to Contractor for materials in assemblies removed.
Total /9	Enter total of all applicable columns.
Total	Insert Total of All Applicable Columns.

Instructions for RUS Form 254b

CONSTRUCTION INVENTORY (FOR LABOR AND MATERIAL CONTRACT)

This form is completed (if applicable) by the Engineer (5 copies along with 5 copies of Forms 254, 254a, and 254c when applicable).

Refer to RUS Bulletin 1767B-3, Preparation and Use of the RUS Form 254, for instruction in accounting for all contract costs, including the retirement of units removed by the Contractor and the unitization by record units of costs of construction assemblies installed by the contractor.

The instructions for submitting and distributing this form (if required) are included in 7 CFR 1726, Electric System Construction Policies and Procedures.

Field Name/ Item No.	Instruction
Sheet	Enter the sheet number and total number of sheets submitted.
Date	Enter the Project date.
Project Designation	Enter the Project designation.
Contract No.	Enter the Contract number.
Engineer	Enter the Engineer’s name.
Contractor	Enter the Contractor’s name.
Item Designation 10	Enter the item designation of amounts to be credited to contractor for materials returned.
Description of  Material/-11	Enter the description of material amounts to be credited to contractor for materials returned.
Quantity/ 12	Enter the quantity of amounts to be credited to contractor for materials returned.
Item Value Table D In Contract/ 13	Enter the item value in contract of amounts to be credited to contractor for materials returned.
Total Credit To Contractor/14	Enter the total credit to contractor for amounts to be credited to contractor for materials returned.
Quantity/15	Enter the quantity of items of returned materials declared reusable by engineer.
Stock Card Item Price/16	Enter the stock card item price of returned materials declared reusable by engineer.
Salvage Value /17	Enter the salvage value of returned materials declared reusable by engineer.
Total	Insert Total of All Applicable Columns.

Instructions for RUS Form 254c

CONSTRUCTION INVENTORY (FOR LABOR AND MATERIAL CONTRACT)

This form is completed (if applicable) by the Engineer (5 copies along with 5 copies of Forms 254, 254a, and 254b when applicable).

Refer to RUS Bulletin 1767B-3, Preparation and Use of the RUS Form 254, for instruction in accounting for all contract costs, including the retirement of units removed by the Contractor and the unitization by record units of costs of construction assemblies installed by the contractor.

The instructions for submitting and distributing this form (if required) are included in 7 CFR 1726, Electric System Construction Policies and Procedures.

Field Name/ Item No.	Instruction
Sheet	Enter the sheet number and total number of sheets submitted.
Date	Enter the Project date.
Project Designation	Enter the Project designation.
Contract No.	Enter the Contract number.
Engineer	Enter the Engineer’s name.
Contractor	Enter the Contractor’s name.
Item Designation/ 18	Enter the designation for tabulation of net amount of materials furnished by Owner.
Description of Material/ 19	Enter the description of material for tabulation of net amount of materials furnished by Owner.
Quantity/20	Enter the quantity for tabulation of net amount of materials furnished by Owner.
Unit Cost/21	Enter the unit cost of actual cost to the Owner.
Extended Cost/22	Enter the extended cost of actual cost to Owner.
Unit Price/23	Enter the unit price of amount chargeable to Contractor at contract price.
Extended Cost/24	Enter the extended cost of amount chargeable to Contractor at contract price.
Excess of /25	Enter the extended cost of amount chargeable to Contractor at contract price over extended cost of actual cost to Owner.
Total	Insert Total of All Applicable Columns.