Instructions for RD1924-0013

ESTIMATE AND CERTIFICATE OF ACTUAL COST

Contractors and borrowers complete this form. Contractors and borrowers use this form to estimate the cost of construction and total development cost, or to certify the actual cost of project construction and development.

Features for transmitting the form electronically are available to those customers with access credentials only.  If you would like to establish online access credentials with USDA, follow the instructions provided at the USDA eForms web site.

The contractor and borrower must complete all of the items specified in the following tables.

Page 1

General Borrower and Contractor Information

Fld Name / Item No.	Instruction
1 Borrower/ Owner-Builder	Enter the name of the borrower or owner-builder.
2 Contractor	Enter the name of the contractor.
3 Name of Project	Enter the name of the project.
4 Location	Enter the address of the project location.
5 Estimate	Check if this is an estimate.
6 Actual Cost	Check if this is the actual cost.

Page 1A For Rural Development Use Only

Pages 2 & 3 Contractors and Borrower’s Estimate and Certificate of Actual Cost

· For each line number listed, provide information requested if applicable.

Fld Name / Item No.	Instruction
1 Concrete	Cast in place or precast concrete work within the structure, including foundations, piers, floors, walls, etc.
2 Masonry	Brick, concrete brick, or stone work within a structure, mortar reinforcement, wall lies, masonry windowsills, grouting, cleaning.
3 Metals	Metal fasteners, structural steel, metal studs, decking stairs, handrails.
4 Rough Carpentry	Wood framing, sheathing, subflooring, wood decking, wood trusses, glued laminated construction stairs, aluminum, steel, vinyl or wood siding, soffit/gable vents, fasteners and adhesives.
5 Finish Carpentry	Interior and exterior trim and millwork, shelving, counter tops, prefinished paneling, exterior shutters, custom casework, ornamental items, wood windowsills, and handrails.
6 Waterproofing	Sheet or panel waterproofing, bituminous or cementritious dampproofing, building paper, foundation drain tile, sealants and caulkings.
7 Insulation	Perimeter, floor, wall, and ceiling insulation, vapor barriers, fire proofing.
8 Roofing	Roofing felt, shingles, roofing tile, membrane roofing, attic/roof ventilators.
9 Sheet Metal	Sheet metal roofing, downspouts, gutters, drip edge, flashing, soffits.
10 Doors	Interior and exterior wood/metal doors and frames, sliding doors, screen/storm doors, glazing hardware, thresholds, weather stripping.
11 Windows	Wood, steel, aluminum, vinyl or clad windows and screens, storm windows, glazing weather stripping, hardware.
12 Glass	Mirrors, window walls, special glazing, not included in doors or windows.
13 Drywall	Gypsum board systems for walls and ceilings, taped and finished, resilient clips, channels, wall texture.
14 Tile Work	Ceramic tilt for floors and wall, grout quarry tile terrazzo.
15 Acoustical	Ceiling tiles, sound absorbing panels in walls or floors.
16 Resilient Flooring	Floor underlayment, all types of resilient or sheet good flooring, coves base, adhesive, stair treads and riser edging.

Fld Name / Item No.	Instruction
17 Painting and Decorating	Priming and painting exterior and interior walls, ceilings, doors, windows, trim and other surfaces, caulking.
18 Specialties	Toilet and shower compartments, corner guards, bulletin boards, signs and mailboxes (within or detached to the structure), prefabricated shelves, bathroom and closet accessories, fire extinguishers.
19 Special Equipment	Clothes washers and dryers, central food service equipment, cold storage rooms.
20 Cabinets	Kitchen, all, and base cabinets, bath vanities, hardware, and special cabinets.
21 Appliances	Apartment ranges and refrigerators, built in appliances.
22 Blinds and Shades, Artwork	Window blinds, shades, drapes, drapery rods, attached artwork.
23 Carpets	Sheet carpet, carpet tile, padding, adhesives, edging.
24 Special Construction	Pre-Engineered structures free standing canopies, gazebos.
25 Elevators	Elevators, chutes, lifts.
26 Plumbing and Hot Water	All water and gas pipe fittings within structures, pipe insulation, bathtubs, water closets, sinks, lavatories, laundry trays, water heaters, pumps, fire, sprinkler systems.
27 Heat and Ventilation	Warm air heating systems, including boilers, furnaces and ducts. Electric resistance heating systems, heat pump systems, kitchen, bath, and laundry ventilation systems, duct insulation.
28 Air Conditioning	Individual room air conditioning units, stack-on air conditioning units, compressor(s) with pad(s).
29 Electrical	Transformers, service equipment, raceways, conductors, wiring devices, lighting, fire and smoke alarm systems, communication systems, telephone service, television systems, including signal reception devices.
30 Earth Work	Site preparation, clearing and grubbing, top soil striping or piling, rough site grading, with normal amount of cut and fill, termite protection treatment, structure excavation and backfill (no rock excavation), finish grading.

Fld Name / Item No.	Instruction
31 On-Site Utilities	Gas, water, sanitary/storm sewers, and electrical lines outside building perimeters, including excavation and backfill, site lighting, drainage systems.
32 Roads and Walks	Paving for streets, drives, and park areas, curbs and gutters, walks, and steps, surfacing for playgrounds and other special areas, patios.
33 On-Site Improvements	Equipment for playground and other special areas, fences and walls, signs, dumpsters, trash enclosures, free standing mailboxes.
34 Lawns and Planting	Tress, tree walls, shrubs, grass and other ground covers, irrigation systems, edging.
35 Unusual On-Site Conditions	Unusual amount of cut and fill, retaining walls, extensive erosion control and storm culverts, rock excavation.
36 Off-Site Development	Streets, walks, utility lines, drainage, lighting, landscaping.
37 Miscellaneous (Labor and Materials)	Materials and labor not allocated to a specific trade item. Cost amount cannot exceed $1000.
38 Total Hard Costs	Enter the sum of lines 1 through 37.
39 General Requirements	Enter any items that are required as part of the construction contract for the contractor to provide for the specific project. Do not include items that pertain to a specific trade nor overhead expenses of the contractor's general operation. Items may include, but not limited to the following: Field Supervision Field Engineering Field Office, Sheds, Toilets, Phones, etc. Performance and Payment/Latent Defects Bonds Cost Certification Building Permits Site Security Temporary Utilities Property Insurance Cleaning/Rubbish Removal.

Fld Name / Item No.	Instruction
40 General Overhead	Enter any general operation items necessary for the contractor to be in business. Do not include items that pertain to a specific project. Items may include, but are not limited to the following: Tools and Minor Equipment Worker's Compensation and Employers Liability Unemployment Tax Social Security and Medicare Manager's Clerical, and Estimators Salaries Profit Sharing, Pension, and Bonus Plan Main Office Insurance, Rental Utilities, Misc Expenses General Liability Insurance Legal Accounting and Data Processing Automobile and Light Truck Expense Vehicle Expenses Depreciation of Overhead Capital Expenditures Office Equipment Maintenance .
41 Other Fees Paid By Contractor	Enter the fees and allowances assessed to the contractor after construction has started and not included in the General Requirements.
42 Total Costs	Enter the sum of lines 38 through 41. It represents the total general overhead, for all improvements and work to be completed by the contractor.
43 Builder’s Profit	The total amount of profit to be earned by the contractor for the specific project.
44 Total Construction Cost	The sum of lines 42 and 43. This represents the total cost for all items of construction. Except in cases involving the owner-builder method of construction, this sum also represents the construction contract sum.
45 Architectural Fees	Architectural design, negotiation, and contract administration fees which are included in the owner-architect agreement(s). The amount will also include fees for engineering design services if contracted separately.
46 Survey and Engineering	Fees for land or topographical surveys, and special engineering services such as soil evaluations, which are not provided by the contractor or the firm(s) included in line 45 above.
47 Financing Costs Loan Fees	Interim Lender’s points and loan fees not including interest on the interim construction loan. When multiple advances of Rural Development loan funds are used, this line should be left blank.

Fld Name / Item No.	Instruction
48 Interest During Construction	Interest on the interim construction loan or Rural Development loan that will accrue during the construction period.
49 Closing Costs & Legal Fees	Owners and Mortgage Title insurance premiums, escrow fees, appropriate attorney fees for loan closing, recording fees, and other costs necessary to closing the Rural Development loan. Do not include legal fees necessary to create applicant-organizations other than non-profit corporations using Rural Development sample articles of incorporation and by-laws, legal fees for amending organization documents in order for the applicant to be eligible for a Rural Development loan, or any costs associated with syndicating and applicant organization.
50 Land Cost or Value	The cost or purchasing the proposed building site. If the applicant will contribute free and clear title to the building site, this amount will be the Rural Development recognized value of the land.
51 Nonprofit O&M Capital	Initial operation and maintenance capital for nonprofit organization and public body applicants.
52 Tap and or Impact Fees	Fees charged to the applicant for tapping into existing utility systems and for impacting on local community facilities and services.
53 Tax Credit Fees	The charge to apply for Low Income Housing Tax Credits (Tax Credit Application Fee) and the necessary professional expenses to file the Tax Credit Application. No other fee or expense associated with Low Income Housing Tax Credits will be included.
54 Environmental Fees	The fee charged to the applicant for the preparation of a professional Environmental or Historical Preservation assessment, permits and other charges to comply with the National Historic Preservation Act of 1966, the Archaeological and Historical Preservation Act of 1974, and Executive Order 11593 dated May 13, 1971.
55 Market Study Cost	The fee charged to the applicant for developing and preparing an assessment of the housing market.
58 Total Development Cost	The sum of lines 44 through 57. This sum represents the total cost of completing the entire project.

Page 4

Itemized Breakdown-Estimated Costs

Fld Name / Item No.	Instruction
1 Contractor’s General Requirements	Enter each specific item and the total for each item. Also enter total of all items listed.
2 Contractor’s General Overhead	Enter each specific item and the total for each item. Also enter total of all items listed.
3 Other Fees Paid by Contractor	Enter each specific item and the total for each item. Also enter total of all items listed.

Page 5

Fld Name / Item No.	Instruction
1 Identity of Interest	Check box if applicable.
2 Attachment	Check box if applicable.

Estimates

Fld Name / Item No.	Instruction
3 Date	Enter the date signed by the contractor.
4 Name of Contractor	Enter the name of the contractor.
5 Signature	Contractors Signature.
6 Title	Contractor’s Title.

Fld Name / Item No.	Instruction
7 Date	Enter the date signed by the mortgagor.
8 Name of Mortgagor	Enter the name of the mortgagor.
9 Signature	Mortgagor’s Signature.
10 Title	Mortgagor’s Title.

Actual

Fld Name / Item No.	Instruction
11 Date	Enter the date signed by the contractor.
12 Name of Contractor	Enter the name of the contractor.
13 Signature	Contractor’s Signature.
14 Title	Contractor’s Title.
15 Date	Enter the date signed by the mortgagor.
16 Name of Mortgager	Enter the name of the mortgagor.
17 Signature	Mortgagor’s Signature.
18 Title	Mortgagor’s Title.